Embassy of Malaysia in Japan
The Embassy of Malaysia in Tokyo, Japan serves as Malaysia’s official diplomatic mission, providing essential consular support, visa facilitation, and bilateral cooperation services. Whether you are a Malaysian in Japan, a Japanese national planning to visit Malaysia, or a business traveller seeking official documentation, this comprehensive guide delivers all the information you need.
Embassy of Malaysia in Japan — Contact Information
Address
20-16, Nanpeidai-cho,
Shibuya-ku,
150-0036 Tokyo, Japan
Contact Numbers
- General Enquiries: +81-3-3476-3840
- Emergency Hotline (After Hours): +81-80-4322-3366
- Fax: +81-3-3476-4971
Operating Hours
Monday – Friday:
9:00 a.m. – 12:30 p.m.
1:30 p.m. – 5:00 p.m.
Closed: Saturdays, Sundays & Public Holidays
Mission & Roles of the Embassy of Malaysia in Tokyo
The Embassy’s primary mission is to strengthen Malaysia–Japan bilateral relations through political, economic, cultural, and social cooperation. Key functions include:
1. Diplomatic Representation
Promotes Malaysian interests in Japan, supports governmental engagements, and contributes to bilateral trade and economic growth.
2. Consular and Citizen Services
Provides documentation, passport assistance, and emergency support to Malaysian nationals in Japan.
3. Visa & Immigration Facilitation
Issues visas for eligible Japanese citizens and foreign nationals based in Japan wishing to visit Malaysia.
4. Community Support & Outreach
Engages with Malaysian students, expatriates, and businesses in Japan.
Visa & Entry Requirements
This section covers requirements for Malaysians travelling to Japan and Japanese citizens travelling to Malaysia.
A. Malaysian Citizens Travelling to Japan
Visa Requirement
- Visa-Free Entry: Malaysians holding a biometric (ePassport) may enter Japan without a visa for stays up to 90 days for tourism, business, transit, or family visits.
- Non-biometric passports: Require a valid visa prior to arrival in Japan.
Entry Documents Needed
- Valid Malaysian passport (minimum 6 months validity)
- Return or onward ticket
- Proof of accommodation
- Sufficient financial means
- Supporting documents depending on travel purpose
B. Japanese Citizens Travelling to Malaysia
Visa Requirement
- Japanese passport holders enjoy visa-free entry to Malaysia for up to 90 days for tourism and social visits.
For Long-Term Stays (Work, Study, Residence)
A visa or pass must be obtained before travel, such as:
- Employment Pass
- Student Pass
- MM2H Visa (Malaysia My Second Home)
- Professional Visit Pass
Standard Entry Requirements
- Passport with minimum 6 months validity
- Return or onward travel confirmation
- Proof of accommodation or sponsor
Step-by-Step Visa Application Guide
Below are simplified procedures for both directions: Japan → Malaysia and Malaysia → Japan.
1. How Japanese Nationals (or Japan-based foreign nationals) Apply for a Visa to Malaysia
(Applicable only for categories that require a visa: employment, student, professional, long-stay, or non-eligible nationalities residing in Japan.)
Step 1: Determine the Correct Visa Type
Review the Malaysia visa categories based on purpose:
- Social Visit Visa
- Employment Visa
- Student Visa
- Professional Visit Pass
- Dependent/Long-Term Visit Pass
Step 2: Prepare Required Documents
Typical documents include:
- Valid passport (6+ months)
- Completed visa application form
- Recent passport photographs
- Flight itinerary & accommodation details
- Proof of funds
- Invitation or sponsor letter (if required)
- Supporting documents (employment contract, university acceptance, etc.)
Step 3: Submit Application to the Embassy
- Submit documents at the Embassy of Malaysia in Tokyo.
- Some applications require prior appointment.
- Pay applicable visa fees.
Step 4: Wait for Processing
Processing times vary depending on visa type.
Step 5: Collect Visa
Once approved, collect your passport and verify:
- Visa category
- Validity period
- Number of entries
2. How Malaysians Apply for a Visa to Japan (If Required)
(Applies only to Malaysians with non-biometric passports or travelling for long-term purposes.)
Step 1: Identify Visa Type
- Temporary Visitor (if not visa-exempt)
- Long-Term Stay
- Work or Training Visa
- Student Visa
- Spouse/Dependent Visa
Step 2: Prepare Required Documents
- Passport
- Completed Japanese visa application form
- Photo (recent)
- Travel itinerary
- Invitation letter or guarantee letter (if applicable)
- Bank statements
- Proof of employment or student status
Step 3: Submit Application
Applications are usually submitted to the Embassy or Consulate of Japan in Malaysia, or through accredited agents.
Step 4: Processing
Wait for approval. Additional documents may be requested.
Step 5: Collect Visa and Verify
Check entry dates and visa conditions before travel.
Consular Services for Malaysians in Japan
The Embassy offers a wide range of services:
Passport Services
- Passport renewal
- Lost or stolen passport replacement
- Emergency travel document issuance
Notarial & Legalisation Services
- Document attestation
- Statutory declarations
- Birth, marriage & death registration for Malaysians abroad
Citizenship Services
- Registration of children born abroad
- Information on dual citizenship restrictions
Travel & Emergency Assistance
- Hospitalisation cases
- Death cases & repatriation
- Distressed Malaysians
- Victims of crime
- Assistance with detention or arrest
Emergency Support & Escalation Procedures
1. Immediate Local Emergency
- Police: 110
- Ambulance/Fire: 119
2. Contact the Embassy
For emergencies: +81-80-4322-3366
Provide:
- Full name
- Passport number
- Location
- Nature of emergency
3. Consular Intervention
The Embassy may:
- Assist with hospital communication
- Provide list of lawyers
- Contact family members
- Issue emergency travel documents
4. Escalation to Ministry of Foreign Affairs (Malaysia)
If the situation is severe or unresolved, the Embassy can escalate your case to Wisma Putra.
Useful Tips for Malaysians Visiting Japan
- Ensure your passport is a biometric ePassport to enjoy visa-free entry.
- Keep photocopies of travel documents.
- Register with the Embassy if staying long-term.
- Obtain comprehensive travel insurance.
- Save Japanese emergency numbers and Embassy contact details.
Frequently Asked Questions (FAQ)
1. Do Malaysians need a visa to enter Japan?
No, Malaysians with biometric passports can enter Japan without a visa for stays up to 90 days.
2. Do Japanese citizens need a visa for Malaysia?
No. Japanese citizens can visit Malaysia visa-free for up to 90 days.
3. Can the Embassy help if I lose my passport in Japan?
Yes. Contact the Embassy immediately. They can issue an Emergency Certificate or guide you through a replacement.
4. What should I do if I am arrested or detained in Japan?
Ask authorities to contact the Embassy of Malaysia in Tokyo. They can assist with legal resources and notify your family.
5. How long does a Malaysian visa application take?
Processing times vary by category, typically ranging from 3 to 10 working days.
6. Does the Embassy authenticate documents?
Yes, the Embassy provides notarial and authentication services for eligible documents.
7. Can the Embassy intervene in civil disputes?
The Embassy cannot intervene legally but can guide and provide support resources.
Conclusion
The Embassy of Malaysia in Tokyo plays a vital role in serving Malaysians in Japan and facilitating travel for Japanese citizens heading to Malaysia. Whether you require emergency assistance, visa support, or official documentation, the Embassy ensures professional, timely, and dedicated services. Always check the latest guidelines before travelling, and keep the Embassy’s contact information accessible throughout your stay.
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