Embassy of Malaysia in Belgium
Embassy of Malaysia in Belgium
The Embassy of Malaysia in Brussels, Belgium serves as the official diplomatic mission representing Malaysia’s political, economic, cultural, and consular interests in the Kingdom of Belgium and the European Union. This guide provides verified contact details, operating hours, visa and entry requirements, consular assistance information, and a detailed visa application process for both Malaysian and Belgian travellers.
Embassy of Malaysia in Belgium – Address & Contact Information
Official Address
Kedutaan Besar Malaysia / Embassy of Malaysia
Avenue de Tervueren 414A
1150 Brussels
Belgium
Contact Numbers
- General Line: +32 2 776 0340
- After-Hours / Emergency: +32 477 32 07 86
- Fax: +32 2 762 5049
Operating Hours
Monday – Friday: 9:00 AM – 5:00 PM
Closed: Saturday, Sunday & Belgian/Malaysian public holidays
Mission Overview — What the Embassy Does
The Embassy of Malaysia in Brussels performs a wide range of diplomatic and consular functions, including:
Diplomatic & Political Functions
- Managing bilateral relations between Malaysia and Belgium
- Engaging with EU institutions on Malaysia–EU relations
- Strengthening international cooperation across trade, security, and cultural affairs
Economic & Trade Promotion
- Facilitating trade and investment opportunities
- Supporting Malaysian businesses operating or expanding in Belgium
- Promoting Malaysia as a competitive destination for business and tourism
Consular Services
- Passport renewals, replacements, emergency travel documents
- Notarial and documentation services
- Birth, marriage, and death registrations
- Emergency support for Malaysians in distress abroad
Visa & Entry Requirements
A. Malaysians Travelling to Belgium (Schengen Area)
Visa Requirement:
Malaysian passport holders do NOT need a visa for short stays of up to 90 days within a 180-day period for:
- Tourism
- Business
- Family visits
- Short courses
Requirements at Entry:
- Passport valid for at least 6 months
- Proof of return or onward travel
- Accommodation information (hotel/host, address)
- Proof of sufficient financial means
- Travel insurance (recommended)
Long-Stay / Residence in Belgium
Work, study, and family reunification require a Belgian national (D) visa. Applications must be submitted through the Belgian Embassy or designated visa centre.
B. Belgian Nationals Travelling to Malaysia
Belgian passport holders may enter Malaysia visa-free for tourism (subject to Malaysia’s current immigration policy). For other travel purposes:
Visa May Be Required For:
- Employment / work permits
- Professional assignments
- Long-term social visit
- Study
- Residence passes
General Entry Requirements:
- Passport valid for 6 months or more
- Return or onward ticket
- Accommodation details
- Proof of financial support
Belgians may apply for:
- Malaysia eVisa
- Single or multiple entry visas (depending on purpose)
Step-by-Step Visa Application Guide
A. Visa Application for Malaysians Traveling to Belgium (Long-Stay Visa)
Step 1 – Determine Visa Type
Choose the appropriate category:
- Student Visa
- Work Visa
- Family Reunification
- Research/Professional Visa
Step 2 – Prepare Documents
Common requirements include:
- Valid passport
- Completed visa application form
- Passport photos
- Travel insurance (Schengen-compliant if applicable)
- Acceptance letter / employment contract
- Financial proof
- Accommodation proof
Step 3 – Book an Appointment
Arrange an appointment at the Belgian Embassy or through an authorised visa application centre.
Step 4 – Attend Submission
Submit all required documents and biometrics, and pay applicable processing fees.
Step 5 – Wait for Processing
Processing times vary based on visa type and season.
Step 6 – Collect Visa Decision
If approved, check the visa sticker for accuracy, including dates and permitted entries.
B. Visa Application for Belgians Traveling to Malaysia (eVisa / Other Categories)
Step 1 – Identify Visa Category
Choose from:
- eVisa (tourism / short social visit)
- Employment Pass
- Student Pass
- Long-Term Visit Pass
Step 2 – Compile Documents
Common requirements:
- Passport with minimum 6-month validity
- Recent passport-size photograph
- Flight and accommodation details
- Financial proof
- Invitation letter (if applicable)
Step 3 – Apply Online
Submit the application via the official Malaysia eVisa system or through a Malaysian Mission.
Step 4 – Pay Visa Fee
Fees vary by category and nationality.
Step 5 – Receive Approval
Approved eVisas should be printed and presented upon arrival in Malaysia.
Emergency Consular Support for Malaysians in Belgium
The Embassy provides support for Malaysians facing emergencies such as:
Emergency Situations Covered
- Lost or stolen passports
- Illness, accident, or hospitalisation
- Detention or legal issues
- Death of a Malaysian citizen abroad
- Crisis situations (terror attacks, natural disasters, etc.)
Emergency Contacts
- Embassy Emergency Hotline: +32 477 32 07 86
- Local Emergencies (Belgium): Dial 112 for police, ambulance, or fire services
What the Embassy Can Assist With
- Issuing Emergency Certificates / temporary travel documents
- Consular visits for Malaysians under detention
- Providing lists of lawyers, interpreters, or medical facilities
- Communicating with next-of-kin
- Document verification and reporting assistance
What the Embassy Cannot Do
- Pay for accommodation, medical bills, fines, or travel tickets
- Interfere with Belgian legal proceedings
- Act as legal representation
Services Available to Malaysian Travellers
The Embassy provides a full suite of consular and documentation services:
Key Services
- Passport renewal and replacement
- Notarial certification
- Registration of Malaysian citizens
- Birth and marriage registration abroad
- Emergency travel documents
- Attestation of documents
- Advisory assistance for Malaysian students and workers
Escalation & Advisory Recommendations
Escalation Procedure
- Contact the Embassy during office hours
- Call the Emergency Hotline for serious cases outside working hours
- For very serious and escalating emergencies, the Embassy will notify and coordinate with Malaysia’s Ministry of Foreign Affairs (Wisma Putra)
Recommended Travel Advice
- Register your travel with family members and keep emergency contacts accessible
- Travel with printed and digital copies of important documents
- Purchase comprehensive travel insurance
- Ensure adequate passport validity before travel
Frequently Asked Questions (FAQ)
1. Do Malaysians need a visa to enter Belgium?
No. Malaysians may enter visa-free for up to 90 days in any 180-day period for short visits.
2. How do I contact the Malaysian Embassy in Belgium during an emergency?
Call the after-hours emergency line: +32 477 32 07 86.
3. Can Belgians travel to Malaysia without a visa?
Belgian passport holders can enter Malaysia visa-free for tourism, subject to current Malaysian immigration regulations.
4. How long should my passport be valid before traveling?
A minimum of six months validity is recommended for both Belgium and Malaysia.
5. Does the Embassy issue emergency passports?
Yes. Malaysians may obtain an Emergency Certificate if their passport is lost, expired, or stolen abroad.
6. Where can I apply for a Malaysian visa in Belgium?
Belgian nationals may apply via the Malaysia eVisa portal or through the Embassy.
7. What should I do if I lose my passport in Belgium?
File a report with local police, then contact the Embassy to obtain replacement or emergency travel documentation.
8. Can the Embassy help if I get arrested?
The Embassy can provide consular assistance and a list of lawyers, but cannot interfere with legal processes.
Conclusion
The Embassy of Malaysia in Belgium plays a vital role in strengthening bilateral relations while serving Malaysians and facilitating travel between both countries. Whether you require visa support, emergency assistance, or official documentation, the Embassy remains your primary point of contact in Belgium.
For further assistance, travellers are encouraged to contact the Embassy directly using the official channels listed in this guide.
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